Entity processing in Events and Exhibition

Note: A Due To-Due From situation can occur when a payment is entered for an event registration or exhibition order and the batch or credit card cash account entity does not match the event income entity.

Cash Line

Batch control disabled

For a credit card payment, entity ownership is determined in the following order:

  1. The entity assigned to the credit card cash account, if any
  2. The default entity for the module, if any
  3. The overall system default entity

For a non-credit card payment, entity ownership is determined in the following order:

  1. The default entity for the module, if any
  2. The overall system default entity

Batch control enabled

For a credit card payment, entity ownership is determined in the following order:

  1. The entity assigned to the credit card cash account, if any
  2. The cash entity specified in the batch, if any
  3. The default entity for the module, if any
  4. The overall system default entity

For a non-credit card payment, entity ownership is determined in the following order:

  1. The cash entity specified in the batch, if any
  2. The default entity for the module, if any
  3. The overall system default entity

Distribution/Income Line

The income entity for an Events function is designated by the most specific income entity defined. For example:

  1. The entity defined on the Event Function Detail window, if any
  2. The entity defined on the Define an event window, if any
  3. The default Meeting/Events entity, if any
  4. The overall system default entity

The income GL account recorded in the Trans table for event function DIST lines is determined in the following way:

  1. The account specified in the Event function detail > Fees window, if any
  2. The default income account of the function's fund, if any
  3. The default income account of the event's entity, if any
  4. The income account of the default meeting entity, if any
  5. The default income account for the default system entity.

AR Line

Entity ownership is determined in the following order:

  1. The default entity established for the meeting or exhibition, if any

    2. Note: The entity is assigned to the Invoice related to the meeting registration or exhibition order when the registration or order is initially entered.

  2. The default entity for the module, if any
  3. The overall system default entity