Creating an accrual dues billing cycle

You can set the accounting method for a billing cycle to either Cash or Accrual on the Set up billing cycles window. The Default selection uses the accounting method set on the Set up general options window. This section explains only the fields that need to be set on the Set up billing cycles window for accrual dues. See Creating billing cycles for complete field definitions for the Set up billing cycles window.

Note: If the default accounting method in the Set up general options window is set to Accrual, you can select Cash or Accrual as the accounting method for the billing cycle. If the default accounting method is set to Cash, you cannot change the accounting method on the Set up billing cycles window to Accrual. If you try to set the billing cycle accounting method to Accrual when the Billing accounting method system default is Cash, a message is displayed informing you that you must change your accounting method to Accrual.

To add an accrual dues billing cycle

From Billing, select Set up module > Billing cycles.
Click New.
Enter the new billing Cycle Name.
Select the customer types you want to bill.

Note: To select multiple Member Types, Categories, or Products, hold down the Ctrl or Shift (sequential range) while you select your selections.

Select the Categories of the customer types you want to include in the billing.
Select the Products that will be included in the bill that are not included on the Set up customer types window.
Select the options that will be used to format the printed bill:

Forms - Select the renewal notice format from the list.
Major Sort - Select the order in which the bills are sorted for printing.
Member Sort - Select the order in which the individuals (Ship to) are listed on the list bill. (This is used only for list bills in which dues and/or subscriptions for several individuals or branches are itemized on a single bill and sent to a single parent company or third party.)
Product Sort - Select the order of the line items on the dues bill.

Select the Include options that also need to be billed.

Note: To select all chapters (CHAPT) and sections (SEC), select the Include all sections and Include all chapters options located in the Other Bill Instr. section.

(Required for dues billing) Select the Add Member Type Items option to select all product codes defined on the Set up customer types window.
Select the Annual/Anniv drop-down list and select when the billing cycle should be billed (Annual or Anniversary), or retain the default setting. iMIS defaults to the setting specified in system setup.
Select the Cash/Accrual drop-down list and select the accounting method of Cash or Accrual, or retain the default setting. iMIS defaults to the setting specified in system setup.

Note: You can select Cash or Accrual if the default accounting method on the Set up general options window is set to Accrual. If you try to set the billing cycle accounting method to Accrual when the Dues accounting method system default is Cash, a message is displayed informing you that you must change your accounting method to Accrual.

Click Save.