Enabling event wait lists

The Enable Function Wait List option allows iMIS to maintain and check wait lists for event functions that have specified enrollment limits. Wait listing is useful for registrants when another registrant cancels their order, the maximum attendance limit is increased, or both. To use the wait list option, you must have a value in the Maximum field in the Event Function Detail window, and you must enable the Enable Function Wait List option on the Event System Preferences window at system setup.

Note: Enable only if you intend to use it; wait list checking makes registration processing more complex, which could affect system performance.

If you enable the Enable Function Wait Lists option, the system assigns the opening to the first registrant on the wait list. If you enable the Choose from Wait List for opening option, you can select a registrant from the wait list to fill the opening if a registrant cancels his order or the attendance limit is increased.

To enable function wait lists

The Enable Function Wait List option applies only to event functions that have a non-zero Maximum amount specified. You can view the registrants on the wait list for a specific function by clicking More and selecting Roster on the Event Function Detail window.

  1. From Events, select Set up module to open the Set up module window.
  2. Click Preferences to open the Event System Preferences window.
  3. Click Edit.
  4. Enable the Enable Function Wait Lists option.
  5. Click Save.

During registration, as long as the Maximum attendance limit has not been reached (or is not set to 0), registrations proceed as usual. However, after a function reaches its maximum attendance limit, iMIS prompts you to place new registrants on a wait list for that function. You can easily cancel the function request at this point to prevent the registrant from being added to the wait list. If the registrant is added to the wait list for a function, that function is prefaced with an asterisk on the registrant's list of enrolled functions.

If you cancel (clear) a registration for a particular function for which a wait list exists and the Choose from Wait List for opening option is activated, iMIS prompts you to select a replacement registrant from the wait list to complete the cancellation. Select from the wait list iMIS presents (sorted so that the first person added appears at the top). When you click Save, iMIS updates both attendees' registration records.

iMIS will automatically select replacements from the wait list under the following conditions:

  • The Maximum attendance limit is increased in the Event Function Detail window.
  • A registration is canceled.
  • An individual registration function is canceled, and the Choose from Wait List for opening option is not activated.

To enable the Choose from Wait List for opening option.

  1. From Events, select Set up module to open the Set up module window.
  2. Click Preferences to open the Event System Preferences window.
  3. Click Edit.
  4. Enable the Choose from Wait List for opening option.
  5. Click Save.