About finding credit and debit memos using multiple search criteria

If more than one search criterion is specified, iMIS will search on the specified criteria in the following order:

  1. Transaction field (if populated) and ignore the other search criteria
  2. Date field (if populated) and ignore the ID field
  3. ID field, if both the Transaction and Date fields are blank

To find a pledge credit or debit memo

  1. From Fundraising, select Enter and edit adjustments > Pledge credit memos or Enter and edit adjustments > Pledge debit memos.
  2. Click Open.
  3. Enter one or more search values in the criteria fields:
    • Transaction
    • Date
    • ID
  4. Press Enter.

    5. iMIS verifies that the search criteria are valid entries. Transactions that meet the criteria must have a source system of FR and a journal type of CM or DM.

    • If one or more matching transactions are found, the most recent transaction that meets the criteria is displayed. If more than one transaction meets the criteria, the message Multiple Transactions Found is displayed at the bottom of the window. Use Previous and Next to view additional transactions.
    • If no matching transactions are found, a message informs you that there are no matching transactions.

To edit a pledge credit or debit memo

You can edit a pledge credit or debit memo only if it has not been exported through the General Ledger interface, and the batch containing the pledge credit or debit memo is open. After a pledge credit or debit memo has been exported through the General Ledger interface and the Trans.POSTED_FLAG field is equal to 4, you cannot edit the pledge credit or debit memo.

  1. From Enter and edit pledge credit memos window or Enter and edit pledge debit memos window, open an existing pledge credit or debit memo.
  2. Click Edit.
    • If batch control is enabled but the batch that contains the pledge credit or debit memo is not currently selected but is still in the open state, iMIS displays a message indicating that the batch must be changed before the memo is deleted. Click Yes to change the batch.
    • If the batch that contains the pledge credit or debit memo is no longer in the open state, a warning message displays indicating that the batch cannot be edited because it is not in an open state. Click OK.
  3. Edit the Amount Adj fields as needed.
  4. Click Save.

To delete a pledge credit or debit memo with batch control enabled

You can delete a pledge credit or debit memo only if it has not been exported through the General Ledger interface, and the batch containing the pledge credit or debit memo is open. After a pledge credit or debit memo has been exported through the General Ledger interface and the Trans.POSTED_FLAG field is equal to 4, you cannot delete the pledge credit or debit memo.

  1. From Fundraising, select Enter and edit adjustments > Pledge credit memos or Enter and edit adjustments > Pledge debit memos.
  2. Open an existing pledge credit or debit memo.
  3. Click Delete.
    • If the batch that contains the pledge credit or debit memo is still open but is not currently selected, iMIS displays a message indicating that the batch must be changed before the memo is deleted. Click Yes to change the batch.
    • If the batch that contains the pledge credit or debit memo is no longer in the open state, iMIS displays a message indicating that the batch must be changed before the memo is deleted. If you click Yes, a warning message displays indicating that the batch cannot be edited because it is not in an open state. Click OK.
  4. A system message prompts you to confirm the deletion. Click Yes to delete.