Setting up credit/debit card cash accounts in AR/Cash

You must set up credit/debit card cash accounts on the Set up cash accounts window in AR/Cash before you can use card authorization. When you select a cash account of type Credit Card or Debit Card, the CC Auth Account field displays, enabling you to associate a card authorization account with a credit/debit card cash account. The system automatically generates a read-only description under the CC Auth Account field. The CC Auth Account field requires a value when you select a cash account of type Credit Card or Debit Card.

To define a new credit/debit card cash account code

Note: Before defining new credit/debit card cash accounts, set up your card authorization accounts on the AR/Cash Credit Card Authorization window (AR/Cash > Set up module, Credit Card Auth).

  1. Select AR/Cash > Set up tables > Cash accounts.
  2. Click New.
  3. In the Code field, enter the abbreviation you want to assign to the cash account you are creating.

    4. Note: You can use any code you prefer for a credit/debit card. However, for a credit card number to be validated by iMIS, the value, in addition to being a cash account of type Credit Card, must contain one of the credit card types iMIS supports: AMEX, VISA, MC, DISC, DINERS, CB.

  4. In the Title field, enter the full name you want to assign to the account.
  5. Under Type, enable either the Credit Card or Debit Card option.
  6. (optional) In the Account field, enter the GL chart of accounts number for the cash account assigned to this table entry, or click the Find icon to select a value.
  7. (optional) For multiple entities, enter the Entity code, or click the Find icon to select a value.
  8. Enter the CC Auth Account, or click the Find icon to select a value.
  9. (optional) Select the appropriate CSC Required option:
    • Web Entry – in all web-based views of iMIS, makes the Card Security Code field required for the specified credit card.
    • Workstation Entry – in iMIS Desktop, makes the CSC field required for the specified credit card.

    Note: When making the CSC value required, ensure the card authorization account to which the credit/debit card cash account is associated is set to Immediate Authorization or Deferred Authorization.

  10. (optional) Select the appropriate Display Issue option(s):
    • Number - Select this option to display a field for the entry of a European debit card's issue number.
    • Date - Select this option to display a field for the entry of a European debit card's issue date.
  11. Click Save.

To modify a credit/debit card cash account

Card authorization accounts are limited in how they can be modified; you may need to create new ones.

  1. Select AR/Cash > Set up tables > Cash accounts.
  2. Select a code to edit from the Current Cash Accounts list.
  3. Modify the credit/debit card cash account:
    • Click Edit to make any necessary changes to the cash account.
    • Click Delete to delete the cash account.

    Note: When editing card authorization accounts, you cannot modify the values for the Gateway or Account Code field.

    Note: You cannot delete a card authorization account that has been assigned a cash account.

  4. Click Save.