Invoicing orders
The Invoice orders option is used for posting selected sales transactions to iMIS AR/Cash. Once you have invoiced an order, the order cannot be edited or deleted.
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Generating an order invoice also creates an accounting entry, affects product inventory, and generates an activity record for a customer. If you enable the Create Activity Records for Zero Dollar Orders option on the AR/Cash Set up module window (from AR/Cash, select Set up module), activity records are generated for zero-dollar orders as well.
To invoice an order, do the following:
- From the Advanced Accounting Console, go to Commerce > Orders > Invoice orders.
- Select the orders you want to invoice. To edit an order, double-click it to open the order on the Order Entry window.
- Click Convert. A message displays asking if you want to invoice the orders and mark them as completed.
- Click Yes to invoice the orders. The Enter Invoice Date window opens.
- (optional) Edit the invoice date, if necessary.
- Click OK to invoice the orders.
- (optional) If you are using batch control and have enabled the Create New Batch for Invoicing option on the Order Status Defaults window, a message displays stating that a new batch for order invoicing is going to be created by the system.
- Click Yes to continue.
- The Batch # has been created for invoicing message displays with the specified batch number.
- Click OK.
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Example of an order Invoice. Notice the user defined fields.