Setting up funds

Funds (also known as gift items) are the entities within your organization that serve as asset accounts for your fundraising activities. Frequently, for legal and accounting reasons, an organization must maintain separate accounting records for each gift item.

In iMIS, a fund is an organization. Gifts and pledges are directed to a fund (for example, a capital fund, a fixed asset fund, or a general unrestricted fund).

Information that is entered in the Set up funds window is displayed in the Organization Names window. Entities that have the Is Fund option enabled in the Organization Names window are also displayed in the Set up funds window.

Note: If you add a fund, restart iMIS to enable access to the new fund information.

Warning!  

Do not delete funds after you have completed fundraising transactions. Deleting funds affects the completed transactions. If you delete a fund, you must manually delete the fund from the appeals, campaigns, distributions, and donor levels associated with the fund.

Do the following to define a fund:

  1. From the Advanced Accounting Console, go to Settings > Fundraising > Set up tables > Funds.
  2. Click New.
  3. Enter the Fund code.

    4. Note: If the fund you are creating is for a Cause2Give donation import, the Fund Code must match the donation level Name or Fund Code exactly.

  4. Enter the Name of the fund.
  5. (optional) Enter the fund's Invoice/Receipt Address.
  6. (optional) Paste the fund's Logo if available.
  7. (optional) Enter the Letterhead like Single Line Address if applicable.
  8. Select the appropriate Taxation Method option.
  9. (Canadian taxation only) Enter the Tax Authority.
  10. (Canadian taxation only) Enter the GST/HST Remittance #.
  11. (optional) Add any interest codes to be associated with the selected fund in the Interest Code field, or press Ctrl+L to select interest codes.
  12. Click Save.

In order for your fund to appear in the Staff site, it must be assigned with a distribution. See Setting up distributions for more information.

Do the following to designate your organization as a fund:

  1. From the Advanced Accounting Console, go to File > System Setup to open the System Setup window.
  2. Click Organization Names to open the Organization Names window.
  3. Select an item from the Org Codes list.
  4. Click Edit.
  5. Check the Is Fund checkbox.
  6. Enter the Registration Number associated with the organization if applicable.
  7. Click Save.