Enter and edit pledge credit memos window

Transaction

Displays the completed transaction number. You can click Open and enter the transaction number to look up an existing credit memo transaction.

Date

Displays the batch date or current system date. You can override this date if batch control is not enabled. You can click Open and enter the transaction date to look up an existing credit memo transaction.

ID

Enter the ID of the customer whose record is being adjusted.

Pledge Date

Displays the date of the selected pledge.

Current Pledge Balance

Displays the total balance due for all installment invoices.

Total Adjustment

Displays the total amount of the pledge credit memo adjustment for the selected line items.

Adjusted Pledge Balance

Displays the remaining pledge balance after the pledge credit memo adjustment (the difference between the Current Pledge Balance and Total Adjustment fields).

Inv Date

Displays the invoice date of the pledge transaction (displays all Invoice.INVOICE_DATE fields associated with the Transaction).

Installment Date

Displays the date of each installment transaction (displays all Invoice.INSTALL_BILL_DATE fields associated with the Transaction).

Inv #

Displays the invoice number of each installment transaction (displays all Invoice.INVOICE_NUM (if non-zero, else a concatenation of 'R' and Invoice.REFERENCE_NUM) fields associated with the Transaction).

Description

Displays a description of the pledge transaction (displays all Invoice.DESCRIPTION fields associated with the Transaction).

Balance

Displays all Invoice.BALANCE fields associated with the Transaction.

Amount Adj

This is the dollar amount to be adjusted from this line item. Entering an amount in this field automatically enables the Credit checkbox.

Credit

Enable this checkbox for the line item that will receive the credit memo. If you enter an amount in the Amount Adj field and press Tab, the Credit checkbox is automatically enabled. If you enable this checkbox without entering a value in the Amount Adj field, the Amount Adj field is automatically populated to offset the remaining pledge installment balance, resulting in a net pledge installment balance of zero.

Batch ID

Displays the ID of the batch associated with the selected line item if batch control is enabled.

Find Pledge

Enables you to find the pledges for the current donor ID. This button is only enabled after clicking New and entering a donor ID.

Adjust All

Enables you to issue a credit memo against all installments associated with a pledge that have a non-zero balance.

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