Billing Products guide

The following shares details on how to work with billing products data.

Complexity

Beginner

EMS Compatible

Yes

iMIS 2017 Compatible

Yes

Actions

Insert, Update, Insert / Update

Warning! If you have any prorate rules set up on a billing product, when you run an update job, it will reset the prorate rule back to the default value of “Do not prorate.” This is a bug in iMIS and has been reported as a defect.

  • Save - The matches are brought back to the Setup Mappings step.
  • Clear All - Removes all auto matched field mappings.
  • Clear Last - Removes last matched field mapping.
  • Re-Match - Attempts to re-match your available fields to the source columns again.

Mapping

Review the following required and optional mappings.

  • Required
    • Name - The name of the product.
    • Product Code - The ID of the product.
    • Type - The type of product.
  • Optional Fields
    • RECOMMENDED Description - The explanation / details of billing a product.
    • Deferred Income Account - The GL account associated with deferred income.
    • Discount Price - The discounted price for the product if set; often the member price.
    • Financial Entity - The entity associated with the product.
    • Income Account - The GL account associated with income.
    • Pay Priority - The priority order in which payment is applied.
    • Standard Price - The normal price for the product.
    • Term Span in Months - The number of months used to pay for the product.

Chapter codes

When using the Billing Product (Code) for a chapter, you must add “CHAPT/” to the front of the code. Go to Membership > Chapters to find the list of codes.

Example: You need to update the East Chapter. The Billing Product (Code) would be CHAPT/EAST.